Administrative Assistant

Equity Edge; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate firm in Dubai is seeking an experienced Administrative Assistant. This role involves daily administrative support, managing property listings, and maintaining accurate CRM records. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. This position offers a competitive salary, comprehensive health insurance, and opportunities for future career growth. The work is in-office, 5 days per week, with flexible time off and occasional remote working options.

Benefits

Comprehensive health insurance

Flexible time off

Occasional remote working

Quarterly performance-based bonuses

Qualifications

• Highly organized and detail-driven professional for administrative tasks.
• Experience in real estate or similar industries preferred.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide daily administrative support to the Office Manager and team.
• Maintain accurate CRM records and handle data management.
• Upload and manage property listings on required portals.

Skills

Organizational skills

Detail-oriented

Data management

CRM experience

Communication skills

Real estate knowledge

Problem-solving

Job description

We are hiring an Administrative Assistant to support the Office Manager and ensure the smooth execution of daily administrative, operational, and real estate-related tasks across the business.

This role is ideal for a highly organised, detail-driven professional who thrives in a fast-paced environment and takes pride in accuracy, structure, and reliability. You will play a key role in maintaining systems, managing documentation, supporting listings and CRM data, and ensuring administrative workflows are completed efficiently and on time.

General & Office Administration

• Provide daily administrative support to the Office Manager and wider team
• Handle document preparation, filing, scanning, data entry, and record management
• Assist with scheduling, reminders, follow-ups, and internal coordination

Real Estate Administration

• Upload and manage property listings across all required portals
• Update pricing, availability, descriptions, and media
• Ensure listings meet compliance, branding, and quality standards
• Coordinate with brokers to collect missing information and track listing expiries

CRM & Data Management

• Maintain accurate and up-to-date CRM records for leads, listings, and deals
• Identify and correct missing, duplicated, or inaccurate data
• Support system upkeep, tagging, and data improvements

Operational Support

• Assist with reports, trackers, spreadsheets, and onboarding tasks
• Support internal communication and coordination with external vendors when required

Process Improvement

• Identify inefficiencies and suggest improvements to administrative workflows
• Support operational projects, system upgrades, and training initiatives

The Results You Deliver

• Accurate listings and clean CRM data
• Smooth, reliable daily administrative operations
• Strong support for the Office Manager and wider team
• Consistent, professional documentation and processes
• Improved efficiency across administrative systems

Location & Compensation

• Based in Dubai (in-office, 5 days per week)
• Salary: AED TBC per annum
• Bonuses: Quarterly performance-based
• Comprehensive health insurance
• Flexible time off and occasional remote working
• Fast-growing company with long-term career progression