Administrative Assistant

Lutech Resources; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading energy services company in Dubai is seeking an experienced Administrative Assistant who possesses strong organizational and interpersonal skills. The role involves managing schedules, coordinating meetings, and performing various administrative tasks. Ideal candidates should have a high school diploma, 2 to 4 years of related experience, and advanced skills in MS Office. This position offers a dynamic work environment with opportunities to contribute to important projects.

Qualifications

• High school diploma or equivalent required.
• 2 to 4 years of administrative assistant experience, preferably in a large corporation.
• Advanced knowledge of MS Office and related software.

Responsibilities

• Perform research functions and create reports, spreadsheets, and presentations.
• Coordinate and set up meetings and conferences.
• Maintain schedules and filing systems for individuals.

Skills

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Communication skills

Education

High school diploma or equivalent

2 to 4 years of experience in an administrative assistant role

Tools

MS Office

Personal computers

Job description

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Job Description

Job Overview

The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Responsibilities

Key Tasks and Responsibilities

• Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
• Coordinate and set up meetings and conferences
• Arrange travel and work on special projects
• Maintain the schedule of one or more individuals
• Set up and maintain manual and electronic filing systems
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required
• Assure of effective mail and package distribution
• Assist employees and managers with general administrative requests

Qualifications

Essential Qualifications and Education

• High school diploma or equivalent
• 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
• Excellent communication skills, both written and verbal
• In-depth knowledge of business procedures, letters, and report formats
• Able to read and comprehend instructions, and write correspondence and memos
• Able to effectively present information to co-workers and the public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Able to work well with all levels of internal management and staff as well as clients