Administrative and Exam Coordinator

Antal International Network; Dubai; On-site; Confidential; Full time

Job summary

A recruitment agency in Dubai seeks an experienced training coordinator to provide administrative and logistical support for training programs. The candidate should have a Bachelor's degree, 2–4 years of experience in administration or training coordination, and excellent communication skills. Proficiency in MS Office and familiarity with ERP or LMS are preferred. This role involves maintaining training records, coordinating sessions, and ensuring compliance with standards.

Qualifications

• 2–4 years of experience in administration, training coordination, or exam management.
• Preferably within universities, academic institutions, or examination authorities.
• Ability to manage timelines and prioritize tasks.

Responsibilities

• Provide administrative and logistical support for internal and external training programs.
• Maintain training calendars, attendance, and certification records.
• Coordinate with HR, trainers, and external partners for learning sessions.
• Manage communication and documentation for training activities.
• Plan and oversee exam schedules and logistics.

Skills

Excellent communication skills

Coordination skills

Organizational abilities

Multitasking

Attention to detail

Proficient in MS Office

Education

Bachelor’s degree in Business Administration, Human Resources, or related field

Tools

MS Office

ERP Systems

Learning Management Systems (LMS)

Job description

Roles and Responsibilities:

• Provide administrative and logistical support for internal and external training programs.

• Maintain training calendars, attendance, and certification records.

• Coordinate with HR, trainers, and external partners to organize learning sessions and exams.

• Manage communication, documentation, and reporting for all training and assessment activities.

• Plan and oversee exam schedules, logistics, and result tracking in coordination with training bodies.

• Support training events, workshops, and vendor coordination, ensuring smooth execution and compliance with company standards.

Desired Candidate Profile:

• Bachelor’s degree in Business Administration, Human Resources, or related field.

• 2–4 years of experience in administration, training coordination, or exam management, preferably within universities, academic institutions, or examination authorities.

• Excellent communication and coordination skills.

• Strong organizational and multitasking abilities with attention to detail.

• Proficient in MS Office; experience with ERP or Learning Management Systems (LMS) is a plus.

• Ability to manage timelines, prioritize tasks, and work collaboratively across departments.