Administration Supervisor

Chiyoda CCC Engineering Limited (CCEL); Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An engineering company in Dubai is seeking an Administration Supervisor with at least 8 years of experience, including 4 years in Abu Dhabi. The ideal candidate must possess excellent knowledge of UAE visa requirements, demonstrate strong leadership skills, and be fluent in English. Responsibilities include managing day-to-day administration services, supervising travel arrangements, and ensuring compliance with insurance documentation. The role is prioritized for immediate joiners, offering a chance to make a significant impact in a dynamic environment.

Qualifications

• At least 8 years administration experience, with at least 4 years as Administration Supervisor in Abu Dhabi.
• Must have excellent knowledge of UAE Visa Requirements and relevant experience of dealing with same.
• Experience of managing a diverse team in a professional & organized manner.
• Fluency in written and spoken English.

Responsibilities

• Direct day-to-day administration services in accordance with company policies.
• Supervise PRO regarding Visa applications and renewals.
• Arrange staff transportation and monitor transfer buses.
• Ensure documentation regarding insurances is compliant with UAE requirements.
• Supervise travel ticket booking and accommodation arrangements.

Skills

Excellent knowledge of UAE Visa Requirements

Experience managing a diverse team

Fluency in written and spoken English

Ability to manage time & work under pressure

Focus on completing tasks

Job description

Position Overview

This position reports directly to the HR & Administration Manager. The Role is as follows:

• Direct all day to day administration services to ensure they are executed in a timely and cost effectively manner and are in line with the approved Company policies.
• Supervise PRO with relation to Government Relations function; including Employee Visa applications, visa renewals, Emirates ID applications, site gate passes etc.
• Responsible for arranging staff transportation, scheduling and monitoring of staff transfer buses.
• Ensure all documentation regarding insurances is up to date and in compliance with current UAE requirements.
• Responsible for supervision of all travel ticket booking and accommodation arrangements both at home and abroad. Including new employees, secondees, trainees etc.
• Responsible for supervision of all travel arrangements for Business Travel and also employee annual flight tickets.
• Responsible for corporate purchases, evaluating quotations from suppliers and supporting price negotiations.
• Responsible for providing and maintaining inventories for all office and stationary supplies.
• Provide support on organization, budgeting and execution of employee events.
• Arrange company vehicles, registration and maintenance and ensuring competitive pricing from all vendors.
• Sourcing and maintenance of living accommodation for employees if and when required.
• Responsible for scheduling of drivers, receptionists, office attendants, cleaning staff.
• Supervise all administration staff on a daily basis. Monitor training and employee development requirements.
• Responsible for building and offices design and maintenance, car park and grounds maintenance.

Qualifications

At least 8 years administration experience, with at least 4 years as Administration Supervisor in Abu Dhabi

• Must have excellent knowledge of UAE Visa Requirements and relevant experience of dealing with same.
• Experience of managing a diverse team in professional & organized manner.
• Fluency in written and spoken English.
• Ability to manage time & work under pressure.
• Readiness to persevere with difficult tasks.
• Able to focus and drive tasks to completion.

This role is a priority. Those who can join us IMMEDIATELY will have a definitive advantage.

About The Company

Chiyoda CCC Engineering Ltd (CCEL) is a premier joint venture company in the EPC market.

Since the early 1950’s CCC, and Chiyoda Corporation in 1960’s, have participated in the building of the most complex Oil and Gas plants, refineries, petrochemical plants, pipelines, and utilities.

Both companies have vast technical knowhow, strong capabilities in multi-discipline engineering, project management and construction and long regional experience.