Administration Officer

Aesen Group; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading firm in the UAE is seeking an Administration Officer to support daily administrative functions and maintain smooth office operations. The role includes managing documentation, providing clerical support across departments, coordinating meetings, and ensuring compliance with administrative policies. Ideal candidates should hold a diploma in Administration, possess at least 3 years of relevant experience, and demonstrate proficiency in Microsoft Office. Emirati candidates are strongly encouraged to apply.

Benefits

Flexible working arrangements

Qualifications

• Minimum 3 years of relevant experience in an administrative role.
• Ability to handle confidential information with integrity.
• Basic understanding of HR processes is a plus.

Responsibilities

• Manage day-to-day administrative operations of the office.
• Provide clerical and administrative support to all departments.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and update office records and databases.

Skills

Proficient in Microsoft Office Suite

Strong organizational skills

Good communication skills

Ability to multi-task

Education

Diploma or equivalent qualification in Administration

Job description

The Administration Officer plays a vital role in supporting the daily administrative functions of the MEOSM entity. This includes ensuring smooth office operations, managing documentation, providing administrative support to various departments, and assisting in the implementation of organizational policies and procedures.

Key Responsibilities

• Manage day-to-day administrative operations of the office.
• Provide clerical and administrative support to all departments, including data entry, document preparation, and filing.
• Assist in the preparation of reports, presentations, and other relevant documents.
• Coordinate meetings, appointments, and travel arrangements for staff as necessary.
• Maintain and update office records and databases for efficient retrieval of information.
• Handle incoming and outgoing correspondence, responding to queries and ensuring timely communication.
• Assist in maintaining office supplies and inventory, ensuring efficient inventory management.
• Support HR functions such as onboarding, record maintenance, and staff communication.
• Facilitate the compliance of local and corporate administrative policies and procedures.
• Contribute to team projects and initiatives to improve operational efficiency.

Qualifications

• Minimum Diploma or equivalent qualification in Administration or related field.
• At least 3 years of relevant experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to multi-task and prioritize effectively in a fast‑paced environment.
• Basic understanding of HR processes is a plus.
• Ability to handle confidential information with integrity.
• Emirati candidates are strongly encouraged to apply in support of Emiratisation objectives.

Flexible working arrangements may be available, depending on operational needs.