Administration Manager

Petrofac; Abu Dhabi; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A leading international service provider is seeking an Administration Manager based in Abu Dhabi. The role involves overall management of office facilities, vendor relationships, and overseeing maintenance and repairs. The Administration Manager will also handle reporting and budget preparation related to the facilities. This is a contract residential role with hybrid working arrangements, requiring presence in the office at least three days a week. Join a dynamic team that values its employees and fosters a flexible work environment.

Benefits

Flexible working arrangements

Hybrid working model

Responsibilities

• Overall management of office facilities.
• Managing vendor relationships.
• Oversight of maintenance, repair, and inspections.
• Management of construction and renovation projects.
• Responsible for reporting and budget preparation.
• Coordination on purchasing agreements.

Job description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE

ADMINISTRATION MANAGER

Location & Type

State this is a contract residential role based in Abu Dhabi.

KEY RESPONSIBILITIES

• The Facilities and Administration Manager will be responsible for the overall management of EOG's office facilities.
• Managing vendor relationships.
• Oversight and coordination of all maintenance, repair and inspections for facilities.
• Management of new construction and renovation projects.
• Responsible for required reporting and department budget preparation.
• Coordination with Corporate Administration on corporate-wide purchasing agreements.

ADDITIONAL RESPONSIBILITIES

• Mail service - all inbound and outbound, sorting and delivery
• Office moves - coordination, scheduling, communication, churn reports, supplies, floor map updates, name plate installation
• Office supplies - inventory, ordering, distribution, stocking
• Office furniture - purchasing, installation, repair, lock repair, warranty coordination
• Conference room set-up, teardown
• Break room - inventory, ordering, stocking
• Fleet services - pool vehicle maintenance, repair, inspection and registration, cleaning, fleet tracking/reporting, maintenance of vehicle binder (insurance/safety forms/general info)
• Facilities Maintenance - carpets, lighting, furniture, office locks
• Division Review and Field Trip Coordination - catering, transportation, materials coordination
• Facilities related invoice auditing, tracking, coding, payments, past due tracking, budgets, cost analysis.