Admin Support-Dubai

Mind Base Education; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading educational institution in Dubai is seeking a Receptionist to handle front office duties, assist with financial processes, and support HR administration. Candidates must be UAE Nationals with strong organizational and communication skills in Arabic and English. This full-time position requires attention to detail and professionalism.

Qualifications

• Nationality: UAE National (Emirati) – Mandatory.
• Previous administrative or HR internship/experience is preferred but not required.
• Discretion with confidential information and a team-oriented mindset.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Manage meeting room bookings, courier arrangements, and office supplies.
• Assist in maintaining and updating employee files and HR databases.

Skills

Strong communication skills in Arabic

Strong communication skills in English

Organizational skills

Professional attitude

Proficient in Microsoft Office

Education

High school diploma or equivalent

Diploma or bachelor’s in business administration or HR

Job description

Overview

Job Description for a Receptionist role at DC Aviation Al Futtaim in Dubai, United Arab Emirates.

Key Responsibilities

Front Office & General Administration

• Greet and assist visitors, clients, and employees in a professional manner.
• Handle incoming calls, emails, and general inquiries.
• Manage meeting room bookings, courier arrangements, and office supplies.
• Maintain front office cleanliness and ensure smooth day-to-day operations.

Finance Administrative Support

• Assist in processing invoices, expense reports, and petty cash.
• Support data entry related to financial transactions.
• File and organize financial documents, both physical and digital.
• Assist in preparing reports and reconciliations under the supervision of the finance team.

HR Administration & Recruitment Support

• Assist in maintaining and updating employee files and HR databases.
• Support the coordination of onboarding and offboarding procedures.
• Source CVs from job portals, recruitment agencies, and internal databases.
• Conduct initial screening of candidates based on job requirements.
• Schedule interviews and communicate with candidates professionally.
• Support in preparing job offers, contracts, and onboarding kits.
• Assist in organizing employee engagement and training events.

Requirements

• Nationality: UAE National (Emirati) – Mandatory
• High school diploma or equivalent required; Diploma or bachelor’s in business administration or HR is a plus.
• Previous administrative or HR internship/experience is preferred but not required.
• Strong communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Professional attitude, strong organizational skills, and attention to detail.
• Discretion with confidential information and a team-oriented mindset.

Job Details

• Role Level: Associate
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: https://www.mindbase.education/

About The Company

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