Admin Assistant/Receptionist

Fareast HR Consultancy; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A UAE-based consultancy is seeking an Administrative Assistant responsible for supporting daily operations, handling visa processes, and managing employee logistics. The ideal candidate will have proven admin experience and basic knowledge of UAE visa applications. Strong organizational and multitasking skills are required, along with proficiency in MS Office.

Qualifications

• Proven experience in an administrative or similar support role.
• Basic knowledge of visa application processes in the UAE.
• Good communication and interpersonal skills.

Responsibilities

• Handle visa applications and related documentation.
• Manage front desk operations and greet visitors.
• Oversee the scheduling of company vehicles and drivers.
• Supervise the functioning of labour accommodations.
• Assist HR and other departments with documentation.

Skills

Reliability

Communication

Organizational skills

Multitasking

Tools

MS Office

Job description

Job Summary

We are seeking a reliable and proactive Administrative Assistant to support the smooth day-to-day operations of the company.

The ideal candidate should be capable of working independently, handling various administrative tasks, and managing employee and logistics support services.

Key Responsibilities

Visa Processing : Handle visa applications and related documentation for all company employees in coordination with the PRO and HR department.

Reception Duties : Manage front desk operations, answer phone calls, greet visitors, and maintain a professional and welcoming environment.

Vehicle & Driver Scheduling : Oversee and manage the daily scheduling of company vehicles and drivers for employee transport and logistics needs.

Labour Camp Management : Supervise and ensure the smooth functioning of company-provided labour accommodations, including cleanliness, maintenance, and employee welfare.

Administrative Support : Assist HR and other departments with documentation, data entry, filing, and correspondence as required.

Independence : Must be able to work independently, manage priorities, and take ownership of routine administrative functions without constant supervision.

Experience in handling labour camp management is an advantage

Should be flexible to work extended hours if required

Requirements

Proven experience in an administrative or similar support role

Basic knowledge of visa application processes in the UAE

Good communication and interpersonal skills

Organized, detail-oriented, and able to multitask

Knowledge of MS Office (Word, Excel, Outlook)