Accounts Payable Assistant, NMES

NOMAC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading energy service company in Dubai is seeking an Accounts Payable Assistant to manage supplier and expense payments. You will be responsible for processing transactions accurately, maintaining vendor accounts, and responding to inquiries. The ideal candidate has a Bachelor's degree in accounting, 2-3 years of experience in accounts payable, and proficiency in MS Excel and SAP. This role requires excellent attention to detail and strong communication skills to build relationships with vendors while meeting deadlines.

Qualifications

• 2-3 years of hands-on experience in Accounts Payable or payment operations.
• Strong knowledge of banking procedures.
• Ability to meet deadlines and handle multiple priorities.

Responsibilities

• Process and record transactions accurately in the accounting system.
• Communicate with suppliers regarding payment status.
• Assist in month-end closing by preparing payable summaries.

Skills

Proficiency in MS Excel

Knowledge of vendor payment processes

Strong communication skills

Organisational skills

Attention to detail

Education

Bachelor’s degree in accounting and Finance

Tools

SAP accounting ERP systems

Job description

Objective

The Accounts Payable Assistant is responsible for ensuring all supplier and expense payments are processed accurately, efficiently, and on time. This role involves managing vendor accounts, verifying payment requests, preparing payment runs, and the ability to handle multiple tasks in a fast-paced environment.

Key Accountabilities

• Assisting with the preparation of financial documents, such as invoices, bills, and accounts payable/receivable.
• Processing and recording transactions accurately in the accounting system.
• Reconciling bank statements and other financial records.
• Maintaining and organizing financial files and records.
• Assisting with budgeting and forecasting tasks.
• Generating financial reports and summaries for management review.
• Responding to inquiries from vendors, customers, and internal stakeholders regarding financial transactions.
• Assisting with ad‑hoc financial projects and tasks as assigned.
• Vendor Management
• Reconcile vendor statements to ensure all outstanding invoices are processed and paid.
• Communicate with suppliers regarding payment status, discrepancies, or missing documents.
• Build and maintain good relationships with vendors to ensure smooth payment operations.
• Month‑End and Audit Support
• Assist in month‑end closing by preparing payable summaries, aging reports, and accruals.
• Support internal and external audit requirements by providing relevant documentation and reconciliations.

Policies, Processes, Systems & Procedures

Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.

Continuous Improvement

Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.

Related Assignments

Perform any other duties which the line manager may require to be carried out.

QUALIFICATIONS, EXPERIENCE, & SKILLS

Minimum Qualifications & Competency

• Bachelor’s degree in accounting and Finance.
• 2–3 years of hands‑on experience in Accounts Payable or payment operations.
• Proficiency in MS Excel and SAP accounting ERP systems.
• Strong knowledge of vendor payment processes and banking procedures.
• Excellent attention to detail, accuracy, and confidentiality.
• Strong communication and organisational skills.
• Ability to meet deadlines and handle multiple priorities

Minimum Experience

• 2-3 years of administrative assistant experience from banking industries

Location

• Dubai Investment Park 1, Dubai, United Arab Emirates, NOMAC Maintenance Energy Service