Academic Administration Assistant

Mediclinic International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading healthcare provider in Dubai seeks an Administrative Coordinator to support MBRU/Dubai Health undergraduate clinical placements and graduate training. This role involves managing communications, documentation, and logistics for student onboarding across hospital sites. Ideal candidates will possess a relevant diploma and experience in academic settings. Join us in delivering high-quality education and compliance with educational standards at Mediclinic Middle East.

Qualifications

• Minimum of 1 year experience in a healthcare or academic setting.
• Experience of coordinating academic teaching programmes.

Responsibilities

• Act as the primary liaison for MBRU’s undergraduate medical students.
• Manage documentation, orientation logistics, and communication for onboarding.
• Support the Clinical Elective Programme by coordinating placements.
• Provide administrative support for postgraduate trainees.
• Maintain accurate records and trackers for all academic programmes.
• Coordinate academic meetings and generate timely reports.

Skills

Coordination and scheduling of diaries and meetings

Event coordination and initiative facilitation

Excellent administration and coordination skills

Administrative, communication and time management skills

Communication & Stakeholder Engagement

Business communication skills

Academic programme design

Education

Relevant diploma from an accredited educational institution

Relevant Bachelor’s degree in a healthcare / administrative subject

Job description

Closing date: 16/10/2025
Number of positions: 1
Recruiter name: Ruba Hijah
Reference number: 64391

Mediclinic Corporate Office Dubai | Dubai | United Arab Emirates

MAIN PURPOSE OF JOB

To provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.

This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning & development, academic site coordinators, graduate programme directors, and discipline coordinators.

The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.

KEY RESPONSIBILITY AREAS

• Act as the primary liaison for MBRU’s undergraduate medical students (Years 1–6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.
• Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.
• Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.
• Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.
• Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.
• Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.

REQUIRED EDUCATION

A relevant diploma from an accredited educational institution

A relevant Bachelor’s degree in a healthcare / administrative subject

REQUIRED EXPERIENCE

Minimum of 1 year experience in a healthcare or academic setting.

Experience of coordinating academic teaching programmes.

REQUIRED JOB SKILLS AND KNOWLEDGE

• Coordination and scheduling of diaries and meetings
• Event coordination and initiative facilitation
• Excellent administration and coordination skills
• Administrative, communication and time management skills
• Communication & Stakeholder Engagement
• Business communication skills
• Academic programme design

All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family.