Legal Secretary jobs in United States

Job Summary

We are seeking a detail-oriented and organised Paralegal to join our legal team in Cape Town. The ideal candidate will support the team by efficiently managing administrative tasks, coordinating document execution, implementing and maintaining a robust contract storage system, and managing the systems we use to store company documents. This role will significantly reduce the administrative burden on senior team members by ensuring smooth and effective document management processes.

Key Responsibilities

• Manage and organise legal documentation and filing systems.
• Coordinate document execution processes, ensuring accuracy and timeliness.
• Assist team members and external stakeholders with executing contracts, providing clear instructions and guidance.

• Implement and maintain an effective and secure contract storage system.
• Ensure contracts are securely stored, indexed, and easily retrievable.
• Regularly review the contract storage system to ensure compliance and accessibility.
• Oversee and maintain the company’s central storage repositories, including systems such as the Google Drive repository and Virtual Data Room (VDR).

• Maintain and organise the company’s document storage systems, including the VDR and Google Drive.
• Ensure documents are accurately uploaded, securely stored, and easily accessible across all platforms.
• Regularly audit these systems for accuracy and completeness.
• Train and support users in effectively accessing and using document repositories.

• Serve as administrator of the contract lifecycle management (CLM) system.
• Ensure the company’s contracts are accurately and well-maintained by owning the filing and recordation of all contracts in the company’s Google Drive repository and CLM system.
• Maintain an up-to-date contract register.
• Identify opportunities to improve contracting processes with respect to speed, efficiency, and effectiveness.

• Monitor deadlines and maintain calendars related to document submissions and filings.
• Liaise with internal stakeholders and external partners to gather required documents and information.
• Proactively identify and escalate any documentation or compliance issues to senior team members.

Job Specification

• Diploma or degree in Law, Paralegal Studies, or a related field.
• Experience working as a junior associate, in-house counsel, contracts manager, and/or paralegal in a large law firm or in-house legal department.
• Exceptional organisational skills and attention to detail.
• Strong computer skills (e.g., Google Drive, CLM systems, virtual data rooms).
• Excellent verbal and written communication skills.
• Capable of professionally managing confidential and highly sensitive information.
• Possesses creative problem-solving abilities and an exemplary level of responsiveness.
• Familiarity with fintech, cryptocurrency, or financial services.
• Proficiency with legal documentation and execution processes.
• Detail-oriented: Ensures accuracy in all aspects of work.
• Organised: Strong ability to maintain structured and accessible filing systems.
• Proactive: Anticipates needs and proactively addresses issues.
• Excellent communicator: Clear, professional communication with team members and external partners.

What We Offer

• Impactful and Purposeful Work: You will be helping to drive financial inclusion across Africa.
• Remote-First Flexibility: We embrace a fully remote work environment.
• Global & Diverse Team: You will have the opportunity to work with talented professionals from 25+ countries across the world, in a multicultural and collaborative environment.
• Learning & Development: Access to resources, support, and autonomy to grow professionally.
• Mental Health Support Services: Your mental well-being matters to us.
• Compensation & Benefits: We offer competitive compensation and meaningful health coverage, and all full-time employees are participants in our stock option plan.
  

Ready to Join Us?

Are you up for the challenge? Apply today and be part of shaping the future of FinTech. Let's innovate, disrupt, and lead together!