Remote Executive Assistant & Gatekeeper to Founder

Globaltize; United States; Remote; USD 55,000 - 96,000; Full time

Job summary

Globaltize seeks an experienced executive assistant to support a founder across a high-energy field-services and related venture. You will own inbox operations, triage requests with context, and draft communications in the founder’s voice from a PST-aligned schedule.

You will protect executive time, manage travel and expenses, and coordinate cross-venture conversations with confidentiality and tact. Strong written English and tech fluency are essential.

Qualifications

• Proven experience directly supporting a founder or senior executive in fast-paced environments.
• Willingness to push back constructively and ask clarifying questions.
• Calm, even-keeled demeanor under high pressure.
• Flawless written English with precise tone control.
• Independent judgment to distinguish opportunities from noise and maintain confidentiality.
• Proficiency with Google Workspace, MS Office, calendar scheduling tools, and expense platforms (Concur, Ramp).
• Ability to work full-time aligned with U.S. Pacific Time (PST).

Responsibilities

• Own inbox operations end-to-end: triage, draft, and send routine emails in the executive’s voice within six months.
• Execute context-first triage by gathering critical details before escalation.
• Identify high-value opportunities and separate them from low-priority tasks.
• Protect executive time by enforcing a disciplined schedule with focus days and blocks.
• Maintain communication integrity with precise proofreading and tone checks.
• Track delegated tasks and document non-compliance for proactive handling.
• Coordinate travel plans, itineraries, and expense tracking.
• Navigate cross-business discussions and maintain ownership of primary inbox.
• Escalate only high-priority issues, especially financial, contractual, or personal data matters.

Skills

Executive support

Direct communication

Resilience

Written English

Triage discretion

Tech proficiency

PST hours

Multi-company coordination

Tools

Google Workspace

MS Office

Calendar tools

Concur

Ramp

Job description

Globaltize seeks an experienced executive assistant to support a founder across a high-energy field-services and related venture. You will own inbox operations, triage requests with context, and draft communications in the founder’s voice from a PST-aligned schedule.

You will protect executive time, manage travel and expenses, and coordinate cross-venture conversations with confidentiality and tact. Strong written English and tech fluency are essential.