Global Executive Assistant to Founder's Office

Gigs, Inc.; New York (NY); Hybrid; USD 95,000 - 135,000; Full time

Job summary

Gigs, Inc. in New York seeks a highly organized executive assistant to support the Founder's Office. You will protect leadership's time, manage complex calendars across time zones, and coordinate priorities with discretion.

The role is office‑based (2–3 days per week) with travel, requiring strong communication, briefing, and travel planning. You will draft materials, brief discussions, and maintain polished interactions with top stakeholders.

Qualifications

• Owner mindset with proactive problem solving.
• Experience supporting senior leaders in fast‑paced environments.
• Exceptional calendar management and gatekeeping abilities.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication across stakeholders.
• Willingness to travel and work across time zones.
• Maintains high standards and humility under pressure.
• Keen eye for details and strong organizational skills.

Responsibilities

• Own leadership's time and priorities; manage complex multi‑time‑zone calendars and gatekeep requests.
• Prepare and brief; draft agendas, materials, and capture follow‑ups to completion.
• Draft concise emails, keep stakeholders aligned, and represent the Founder's Office professionally.
• Plan and coordinate domestic and international travel, visas, expenses, and leadership off‑sites.
• Track deliverables, unblock teams, and push initiatives to completion with calm efficiency.

Skills

Owner mindset

High‑pressure experience

Elite admin skills

Judgment & discretion

Collaboration & independence

Flexibility with time zones

Low ego, high standards

Attention to detail

Job description

Gigs, Inc. in New York seeks a highly organized executive assistant to support the Founder's Office. You will protect leadership's time, manage complex calendars across time zones, and coordinate priorities with discretion.

The role is office‑based (2–3 days per week) with travel, requiring strong communication, briefing, and travel planning. You will draft materials, brief discussions, and maintain polished interactions with top stakeholders.