Global Executive Assistant to Founder/CEO

Specialized; Morgan Hill (CA); On-site; USD 69,000 - 91,000; Full time

Benefits offered by this job

Health benefits

401(k) Matching

Paid time off

Job summary

Specialized in Morgan Hill, CA seeks an Executive Assistant to support the Founder/CEO and assist the broader organization. You will manage global calendar across time zones, triage emails, prepare presentations, create meeting agendas, and document notes with action items.

You'll handle domestic and international travel bookings, Concur expense reconciliation, and collaborate with cross‑functional teams worldwide, while maintaining confidentiality and a proactive mindset.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3-5 years of administrative support with a C-level executive is strongly preferred.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Adobe Pro, PowerPoint), Microsoft Teams, Concur, Workday and Artificial Intelligence applications and tools.
• Extensive experience in booking domestic and international travel.

Responsibilities

• Assist with managing the Founder’s global calendar across time zones.
• E-mail triage for the Founder, tracking outstanding action items.
• Prepare presentation collateral for team meetings; create agendas and notes; follow up on action items.
• Book domestic and international travel; Concur expense reconciliation and report approvals.
• Coordinate effective communications with cross-functional teams around the globe; support other teams as needed.

Skills

Calendar management

Travel planning

Executive support

Discretion

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Microsoft Teams

Concur

Workday

AI tools

Job description

Specialized in Morgan Hill, CA seeks an Executive Assistant to support the Founder/CEO and assist the broader organization. You will manage global calendar across time zones, triage emails, prepare presentations, create meeting agendas, and document notes with action items.

You'll handle domestic and international travel bookings, Concur expense reconciliation, and collaborate with cross‑functional teams worldwide, while maintaining confidentiality and a proactive mindset.