Program Assistant: Admin & Data Coordination - Flexible

Travel Security Careers; Vermontville (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers is seeking a Program Assistant to support TSA offices and airport field operations in Vermontville, MI. You will help with administrative coordination, data tracking, scheduling, payroll, and records management to keep programs running smoothly.

Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, and communicating with managers and staff.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization/detail

Written/verbal communication

Data entry/tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Travel Security Careers is seeking a Program Assistant to support TSA offices and airport field operations in Vermontville, MI. You will help with administrative coordination, data tracking, scheduling, payroll, and records management to keep programs running smoothly.

Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, and communicating with managers and staff.