Program Assistant: TSA Admin & Ops, Flexible Scheduling

Travel Security Careers; Burkeville (TX); On-site; USD 30,000 - 50,000; Full time

Job summary

Travel Security Careers is seeking a Program Assistant to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. You will help maintain accurate records, prepare correspondence, and assist with payroll and other program areas as needed.

The role emphasizes attention to detail, the ability to handle multiple tasks, and clear communication with managers and teams while ensuring compliance with procedures and deadlines.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Managing multiple assignments

Office software proficiency

Tools

Microsoft Office

Job description

Travel Security Careers is seeking a Program Assistant to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. You will help maintain accurate records, prepare correspondence, and assist with payroll and other program areas as needed.

The role emphasizes attention to detail, the ability to handle multiple tasks, and clear communication with managers and teams while ensuring compliance with procedures and deadlines.