Program Assistant: Office & Data Coordination

Travel Security Careers; Barton City (MI); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers seeks Program Assistants to support TSA offices in Barton City, MI. The role emphasizes administrative coordination, data tracking, scheduling, and maintaining records to keep operations accurate and on schedule.

Applicants should be detail-oriented and capable of managing multiple assignments while communicating with diverse teams. Responsibilities span finance, HR, scheduling, payroll, and other program areas with emphasis on compliance and timely reporting.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, records, and performance information.
• Experience researching information in files, databases, and systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy and compliance

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office / office software

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Task prioritization & multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Travel Security Careers seeks Program Assistants to support TSA offices in Barton City, MI. The role emphasizes administrative coordination, data tracking, scheduling, and maintaining records to keep operations accurate and on schedule.

Applicants should be detail-oriented and capable of managing multiple assignments while communicating with diverse teams. Responsibilities span finance, HR, scheduling, payroll, and other program areas with emphasis on compliance and timely reporting.