Office Services & Reception Specialist

Friendsofkerhonkson; Palo Alto (CA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a professional Service Specialist to join our client site and provide a range of administrative services, including mail, copy, and reception duties. You will help maintain hospitality and facilities support, organize conference rooms, and ensure smooth daily operations in a professional environment.

The role emphasizes client service, multitasking, attention to detail, and the ability to work collaboratively with a team.

Qualifications

• High School Diploma or equivalent required.
• Minimum of 1 year of professional-level work experience in a client service-oriented field preferred; law firm experience is a plus.
• Must be personable, articulate, and professional in a client-facing setting.
• Strong team-player mentality with willingness to assist where needed.
• Ability to manage multiple projects and priorities simultaneously.
• Must be able to lift/move 40 lbs and walk, bend, kneel, stand, or sit for extended periods.

Responsibilities

• Mail services: meter, sort, and distribute mail and accountable packages.
• Copy services: produce copy, print, and scan projects per instructions.
• Reception services: answer calls and route to the appropriate person; greet visitors.
• Hospitality: coordinate and maintain client conference rooms and common areas; stock supplies.
• Facilities support: assist with office moves, hanging pictures, and other facilities requests; help with cleaning services and appearance.
• Organize and distribute kitchen supplies; maintain inventory and order as needed.

Skills

Customer service

Multitasking

Attention to detail

Professional communication

Education

High School Diploma or equivalent

Job description

Opensity Solutions is seeking a professional Service Specialist to join our client site and provide a range of administrative services, including mail, copy, and reception duties. You will help maintain hospitality and facilities support, organize conference rooms, and ensure smooth daily operations in a professional environment.

The role emphasizes client service, multitasking, attention to detail, and the ability to work collaboratively with a team.