Office Services & Facilities Coordinator

Opensity solutions; Melville (NY); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking an Office Services Associate to be the welcoming hub of the office and a trusted point of contact for guests and staff. You will support facilities operations and partner with the Office Manager to ensure smooth daily office functioning, guest experiences, and event logistics.

The role requires 1-2 years in office services or related fields, strong communication, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Knowledge of office operations and facilities management processes.

Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Coordinate with building management, security, engineering, and vendors.
• Greet and direct visitors, notifying appropriate contacts.
• Manage conference room and workspace reservations.
• Prepare meeting rooms and ensure alignment with meeting organizers.
• Place and track all catering orders in line with firm guidelines.
• Coordinate, confirm, and support catering setup and teardown.
• Process mail, packages, courier requests, and certified mail.
• Maintain conference rooms and shared spaces throughout the day.

Skills

Communication skills

Relationship management

Multitasking

Microsoft Office

Attention to detail

Organizational skills

Tools

Microsoft Office Suite

Job description

Opensity Solutions is seeking an Office Services Associate to be the welcoming hub of the office and a trusted point of contact for guests and staff. You will support facilities operations and partner with the Office Manager to ensure smooth daily office functioning, guest experiences, and event logistics.

The role requires 1-2 years in office services or related fields, strong communication, and the ability to juggle multiple priorities in a fast-paced environment.