Executive Assistant: Travel & Calendar - Temp-to-Hire

AppleOne Employment Services; Kirkland (WA); On-site; USD 76,000 - 102,000; Full time

Job summary

AppleOne Employment Services is seeking an experienced Executive Assistant for a full-time, temp-to-hire role in Kirkland, WA. The ideal candidate will support senior leaders with high-level administrative tasks, including complex calendar management, travel coordination, expense support, and confidential communications in a fast-paced financial services environment.

Responsibilities include managing calendars, coordinating domestic and international travel, organizing meetings, reconciling

Qualifications

• 3-5 years of executive assistant or senior administrative experience.
• Experience supporting senior leaders in financial services.
• Proficiency with MS Office suite.
• Strong calendar management and travel coordination.

Responsibilities

• Manage complex executive calendars with scheduling, conflicts, and prioritization.
• Coordinate domestic and international travel, including flights, hotels, transport, and itineraries.
• Oversee meeting logistics, invitations, agendas, materials, and follow-ups.
• Support expense reporting, credit card reconciliations, and receipts.
• Prepare correspondence and executive materials.
• Serve as professional liaison handling confidential information.

Skills

Calendar management

Travel logistics

Expense reporting

MS Office proficiency

Communication

Confidential information handling

Proactive problem solving

Tools

Microsoft Outlook

Word

Excel

Job description

AppleOne Employment Services is seeking an experienced Executive Assistant for a full-time, temp-to-hire role in Kirkland, WA. The ideal candidate will support senior leaders with high-level administrative tasks, including complex calendar management, travel coordination, expense support, and confidential communications in a fast-paced financial services environment.

Responsibilities include managing calendars, coordinating domestic and international travel, organizing meetings, reconciling