Executive Assistant to CEO — Operations & Events

AppleOne Employment Services; Florida; On-site; USD 65,000 - 90,000; Full time

Job summary

AppleOne is seeking an experienced Executive Assistant to support the CEO and Executive Leadership Team in a fast-paced Computer/IT Services environment in Jacksonville Beach, FL. You will manage complex calendars, travel, meetings, and confidential communications while also overseeing daily office operations and coordinating corporate events.

The role offers high visibility, meaningful responsibility, and the chance to contribute to executive productivity and operational efficiency.

Qualifications

• Provide high-level executive support to the CEO and Executive Leadership Team.
• Manage complex calendars, inboxes, travel, executive meetings, and confidential communications.
• Oversee office management functions, vendor coordination, facilities support, and administrative operations.
• Coordinate corporate events, leadership meetings, offsites, logistics, and related materials.
• 3+ years of experience supporting a CEO, C-suite executive, or senior leadership team.
• Proficiency with Microsoft Office Suite and general business applications.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, judgment, discretion, and confidentiality.
• Self-motivated, resourceful, dependable, and comfortable working independently.

Responsibilities

• Manage the CEO's calendar, inbox, scheduling, confidential communications, travel arrangements, and meeting logistics.
• Coordinate executive meetings, leadership presentations, interviews, internal scheduling, and time-sensitive requests.
• Oversee daily office operations, including facilities coordination, vendors, supplies, visitors, equipment tracking, and office services.
• Plan and coordinate corporate events, leadership meetings, offsite gatherings, catering, accommodations, and event materials.
• Maintain organized records, compliance documentation, business registrations, renewals, access credentials, and related administrative requirements.
• Support internal projects, track deadlines, provide status updates, and assist with operational initiatives as assigned.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Office operations

Confidential communications

Communication skills

Discretion

Tools

Microsoft Office Suite

Job description

AppleOne is seeking an experienced Executive Assistant to support the CEO and Executive Leadership Team in a fast-paced Computer/IT Services environment in Jacksonville Beach, FL. You will manage complex calendars, travel, meetings, and confidential communications while also overseeing daily office operations and coordinating corporate events.

The role offers high visibility, meaningful responsibility, and the chance to contribute to executive productivity and operational efficiency.