Strategic Executive Assistant: Calendar & Travel Coordination

AppleOne Employment Services; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Administrative Assistant to support senior executives with calendar management, meeting coordination, and travel arrangements. The role emphasizes handling multiple priorities in a fast-paced environment and delivering efficient administrative support to leadership.

The successful candidate will be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have prior experience in a similar administrative role, ensuring smooth

Qualifications

• Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
• Strong experience managing calendars, scheduling meetings, and coordinating multiple priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Calendar Management: Maintain and coordinate executive calendars, schedule appointments, arrange meetings, and proactively manage scheduling conflicts and changing priorities.
• Executive Support: Provide day-to-day administrative support to senior leadership, helping manage schedules, deadlines, and administrative requests.
• Meeting Coordination: Schedule internal and external meetings, prepare agendas and meeting materials, coordinate conference calls or virtual meetings, and assist with follow-up items.
• Travel Arrangements: Coordinate business travel, including flights, hotel accommodations, ground transportation, and preparation of itineraries as needed.

Skills

Calendar management

Executive support

Meeting coordination

Travel arrangements

Tools

Microsoft Office

Job description

AppleOne Employment Services is seeking an organized Administrative Assistant to support senior executives with calendar management, meeting coordination, and travel arrangements. The role emphasizes handling multiple priorities in a fast-paced environment and delivering efficient administrative support to leadership.

The successful candidate will be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have prior experience in a similar administrative role, ensuring smooth