Senior Executive Assistant to CEO & CFO

AppleOne Employment Services; Santa Clara (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Major medical benefits

Dental benefits

Vision benefits

401k

Paid time off

Job summary

AppleOne Employment Services is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, CFO, and Executive Leadership Team in Santa Clara, CA. The role involves managing executive calendars, coordinating meetings and travel, and serving as the primary liaison to the Board of Directors and committees.

We value discretion, strong communication, and the ability to handle confidential information with professionalism.

Qualifications

• 6 to 10 years of experience in executive support, senior administrative roles, or closely related work.
• Experience supporting CEO/CFO and senior leadership teams in fast-paced environments.
• Strong written and verbal communication with a high level of discretion.

Responsibilities

• Provide high-level administrative support to the CEO and CFO, including calendar management and meeting coordination.
• Manage complex executive calendars with frequent schedule changes and travel logistics.
• Coordinate Board meetings, materials, attendance, and logistics.
• Track follow-up items, confidential documents, expenses, and invoices.
• Support executive-level candidate scheduling and corporate card reconciliation.

Skills

Executive support

Calendar management

Meeting logistics

Board liaison

Confidential documents

Expense coordination

Professional communication

Discretion

Tools

Microsoft 365

Zoom/Video conferencing

Job description

AppleOne Employment Services is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, CFO, and Executive Leadership Team in Santa Clara, CA. The role involves managing executive calendars, coordinating meetings and travel, and serving as the primary liaison to the Board of Directors and committees.

We value discretion, strong communication, and the ability to handle confidential information with professionalism.