Executive Assistant: Calendar Master & Travel Concierge

Shah Safari Inc; Washington; On-site; USD 42,000 - 64,000; Full time

Job summary

Shah Safari Inc. is seeking a multi-tasking Administrative Assistant to support the CEO and team in Washington state. The role involves managing calendars across time zones, arranging travel, scheduling meetings, and handling confidential information with discretion.

Candidates should be proficient with Microsoft Office, have at least two years of relevant experience, and demonstrate exceptional written and verbal communication, organization, and independence on complex projects.

Qualifications

• Completed or working towards Bachelor’s Degree Preferred.
• Proficient with Microsoft Office applications.
• At least 2 years of relevant experience in a related support role.
• Ability to handle confidential and sensitive information.
• Excellent verbal and written communication skills with the ability to complete complex tasks quickly with little guidance.
• Hard working, diligent, and willing to take on new tasks.
• Ability to multi-task and coordinate several efforts simultaneously.
• Very detail oriented and proactive by nature.
• Manage complex calendar and scheduling requirements.
• Ability to work independently on specialized projects
• Extremely efficient with strong organization skills
• Valid Driver’s License and Excellent Driving Record

Responsibilities

• Manage CEO's business and personal Microsoft Outlook calendars.
• Schedule personal & business appointments across internal/external meetings and phone conferences in different time zones.
• Arrange travel plans domestically and internationally, hotel and logistics for business/personal purposes.
• Prepare email correspondence on behalf of the executive; prioritize and communicate with executives.
• Process expense reports and handle special assignments/projects.
• Serve as gatekeeper and liaison with the highest standard of confidentiality.
• Coordinate personal & company events.
• Run business and personal errands.

Skills

Microsoft Office

Calendar management

Scheduling

Travel planning

Executive support

Confidentiality

Multitasking

Verbal/written communication

Problem solving

Driving

Education

Bachelor’s Degree Preferred

Job description

Shah Safari Inc. is seeking a multi-tasking Administrative Assistant to support the CEO and team in Washington state. The role involves managing calendars across time zones, arranging travel, scheduling meetings, and handling confidential information with discretion.

Candidates should be proficient with Microsoft Office, have at least two years of relevant experience, and demonstrate exceptional written and verbal communication, organization, and independence on complex projects.