Executive Assistant

Resourceful; Redmond (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading tech company in the Seattle area is looking for a proactive Executive Assistant to support its leadership team. This role involves managing calendars, coordinating travel, preparing documents, and facilitating communication among executives and staff. Candidates should possess strong organizational skills, proficiency in Microsoft Office, and the ability to work independently amidst changing priorities. This position requires being on-site in Redmond, WA.

Qualifications

• Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent organizational, time management, and problem-solving skills.
• Outstanding written and verbal communication abilities.

Responsibilities

• Manage complex calendars and schedule meetings for executives.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between executives and staff.
• Plan onsite and offsite meetings and events.
• Handle confidential information with discretion.

Skills

Proficiency with Microsoft Office Suite

Organizational skills

Problem-solving skills

Excellent written and verbal communication

Time management

Education

Bachelor’s degree or equivalent experience

Job description

A leading tech company in the Seattle area is seeking a proactive and highly organized Executive Assistant to play a key role in supporting its leadership team. This position offers the opportunity to work closely with senior leaders, keep high-visibility initiatives moving forward, and bring structure and efficiency to a fast-paced, dynamic environment. The ideal candidate is a strong communicator with exceptional attention to detail, thrives on managing multiple priorities, and collaborates effectively as part of a team.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Serve as a liaison between executives, staff, and external partners, ensuring timely and effective communication.
• Plan and support onsite and offsite meetings and events, including logistics and budget management
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Procure hardware/equipment, software, office supplies and reference materials for team members and new hires.
• Team security group and distribution list ownership and maintenance.
• Coordination and logistical support for team meetings, morale events, office moves.
• Manage team headcount: processing new requisitions in the iCIMS tool including partnering with the hiring managers and recruiting team.
• Process expense reports.
• Must be able to life 25lbs and assist with space management as teams prepare for RTO

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools.
• Excellent organizational, time management, and problem-solving skills.
• Outstanding written and verbal communication abilities.
• Ability to work independently, adapt to changing priorities, and handle multiple assignments simultaneously.
• Previous Microsoft experience is required.

In Office Requirement: This position is based in Redmond, WA with a requirement to be in the office.