Executive Assistant

AppleOne Employment Services; Kirkland (WA); On-site; USD 76,000 - 102,000; Full time

Job summary

AppleOne Employment Services is seeking an experienced Executive Assistant for a full-time, temp-to-hire role in Kirkland, WA. The ideal candidate will support senior leaders with high-level administrative tasks, including complex calendar management, travel coordination, expense support, and confidential communications in a fast-paced financial services environment.

Responsibilities include managing calendars, coordinating domestic and international travel, organizing meetings, reconciling

Qualifications

• 3-5 years of executive assistant or senior administrative experience.
• Experience supporting senior leaders in financial services.
• Proficiency with MS Office suite.
• Strong calendar management and travel coordination.

Responsibilities

• Manage complex executive calendars with scheduling, conflicts, and prioritization.
• Coordinate domestic and international travel, including flights, hotels, transport, and itineraries.
• Oversee meeting logistics, invitations, agendas, materials, and follow-ups.
• Support expense reporting, credit card reconciliations, and receipts.
• Prepare correspondence and executive materials.
• Serve as professional liaison handling confidential information.

Skills

Calendar management

Travel logistics

Expense reporting

MS Office proficiency

Communication

Confidential information handling

Proactive problem solving

Tools

Microsoft Outlook

Word

Excel

Job description

Job Summary

We are seeking an experienced Executive Assistant for a full-time, temp-to-hire opportunity in Kirkland, WA within the financial services industry. This role is ideal for a highly organized executive support professional who thrives in a fast-paced environment and enjoys helping senior leaders stay focused, prepared, and productive.

The Executive Assistant will provide high-level administrative support, including complex calendar management, travel coordination, expense support, meeting logistics, and confidential communication. This is a strong opportunity for someone who values professionalism, teamwork, supportive leadership, and the opportunity to build long-term stability through a temp-to-hire path.

You will be part of an environment where accuracy, discretion, proactive problem-solving, and follow-through are highly valued. The right candidate will bring structure to busy executive schedules, anticipate needs, and serve as a trusted resource for leadership and internal teams.

Key Responsibilities

• Manage complex executive calendars, including meeting scheduling, conflict resolution, prioritization, and preparation for upcoming commitments.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and schedule changes.
• Manage meeting logistics, including invitations, agendas, materials, room reservations, and follow-up items.
• Support credit card reconciliations, expense reporting, receipt organization, and timely documentation submission.
• Prepare, edit, and organize correspondence, presentations, reports, records, and other executive materials.
• Serve as a professional point of contact for internal teams and external stakeholders while handling confidential information with discretion.

Compensation and Benefits

• Salary: $76,000-$102,000 annually, depending on experience and qualifications.
• Employment type: Full-time, temp-to-hire.
• Location: Kirkland, WA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide high-level administrative and executive support to senior leaders or leadership teams.
• Manage executive calendars, meeting schedules, travel logistics, and competing priorities.
• Support expense reporting, credit card reconciliations, and executive documentation.
• Coordinate executive communications, records, files, follow‑up items, and special projects.
• 3-5 years of relevant executive assistant, senior administrative assistant, or executive support experience.
• Strong calendar management skills, including complex scheduling and prioritization.
• Hands‑on experience coordinating travel and managing detailed logistics.
• Experience with expense reporting, credit card reconciliation, receipts, and supporting documentation.
• Proficiency with Microsoft Outlook, Word, Excel, and standard business applications.
• Excellent written and verbal communication skills with the ability to interact professionally across all levels.
• Strong attention to detail, organization, judgment, and discretion when handling confidential information.
• Proactive, resourceful, and able to anticipate needs, solve problems, and adapt to shifting priorities.

Preferred Qualifications

• Experience supporting senior executives in financial services or another professional services environment.
• Experience coordinating special projects, executive meetings, events, or administrative initiatives.
• Advanced proficiency with Microsoft Outlook calendar management and Excel tracking tools.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.