Mission-Driven Executive Assistant to CEO & Board

AppleOne Employment Services; Lake Forest (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

AppleOne Employment Services in Lake Forest, CA is seeking an Administrative & Executive Assistant to support the CEO, executive team, and Board in a mission-driven nonprofit setting. This temp-to-hire role requires high organization, discretion, and proactive communication to keep meetings on track and communications moving smoothly.

The ideal candidate will coordinate calendars, meetings, travel, onboarding, and board materials while collaborating across Administration, HR, Finance,

Qualifications

• Minimum of 3 years of administrative, executive assistant, or related professional experience.
• Bachelor’s degree or equivalent education and experience preferred, but not required.
• Experience with SharePoint and standard office technologies.
• Strong organizational and communication skills.

Responsibilities

• Provide executive support to the CEO, including calendar management, travel coordination, and correspondence.
• Coordinate board meetings: agendas, packets, minutes, attendance, and records.
• Assist across Admin, HR, Finance, Development, and programs with projects and communications.
• Manage confidential information with discretion and professionalism.
• Plan all-staff meetings, retreats, and employee engagement activities.
• Prepare presentations, documents, and internal communications.

Skills

Organizational skills

Communication skills

Discretion & confidentiality

Customer service orientation

Education

Bachelor's degree or equivalent

Tools

SharePoint

Microsoft Office

Job description

AppleOne Employment Services in Lake Forest, CA is seeking an Administrative & Executive Assistant to support the CEO, executive team, and Board in a mission-driven nonprofit setting. This temp-to-hire role requires high organization, discretion, and proactive communication to keep meetings on track and communications moving smoothly.

The ideal candidate will coordinate calendars, meetings, travel, onboarding, and board materials while collaborating across Administration, HR, Finance,