Executive Assistant: Master Schedules, Meetings & Operations

Harbor National Group; Buffalo (NY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Harbor National Group in Buffalo, NY is seeking a full-time Executive Assistant to manage schedules, coordinate meetings, and handle administrative tasks to ensure smooth operations.

The role involves maintaining the executive’s calendar, arranging travel, handling correspondence, preparing reports, and assisting with financial documents while keeping the office stocked and organized. Strong communication and time management are essential.

Qualifications

• Candidate has a high school diploma or equivalent.
• At least 1 year of administrative experience.
• Proficiency in Microsoft Office Suite and strong written/verbal communication.
• Ability to organize, prioritize tasks and meet deadlines.

Responsibilities

• Manage executive schedules and calendars.
• Coordinate meetings and travel arrangements.
• Handle correspondence and prepare reports.
• Assist with financial documents and budgeting paperwork.
• Maintain office supplies and a well‑organized workspace.

Skills

Organizational skills

Time management

Communication skills

Prioritization

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Harbor National Group in Buffalo, NY is seeking a full-time Executive Assistant to manage schedules, coordinate meetings, and handle administrative tasks to ensure smooth operations.

The role involves maintaining the executive’s calendar, arranging travel, handling correspondence, preparing reports, and assisting with financial documents while keeping the office stocked and organized. Strong communication and time management are essential.