Executive Assistant to Executives | Regional Ops & Projects

Chemung Canal Trust Company; Village of Williamsville (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Profit Sharing/401K Plan

Health, Dental & Vision Insurance

Tuition Reimbursement

Paid time off

Employee Assistance Program

Job summary

Chemung Canal Trust Company in Buffalo, NY is seeking an Executive Administrative Assistant to support the Regional President and senior leadership. You will manage calendars, meetings, travel, and confidential communications while coordinating with internal and external stakeholders.

The role requires strong organizational abilities, discretion, and proficiency with MS Office tools. Notary certification is preferred or obtainable within 2 years; travel within Western NY may be required.

Qualifications

• Associates degree in related field preferred.
• 5+ years of experience supporting Executive Leadership Team.
• Proactive, resourceful, and highly self-directed, with adaptable communication across channels.
• Demonstrated ability to manage multiple priorities with strong attention to detail.
• Willingness to learn new systems and take on assignments to completion.
• Experience with Word, Excel, PowerPoint, and Outlook calendars.
• Licensed Notary preferred; otherwise obtain Notary license within 2 years.
• Ability to travel and valid Driver's License.

Responsibilities

• Supports the Regional President and other executives with calendar and meeting management, travel logistics, and documentation.
• Process invoices and monthly expenses, including memberships and reimbursements.
• Assist Marketing with sponsorships and participate in community events.
• Track strategic initiatives and support reporting and dashboards.
• Coordinate executive communications and visitor interactions, ensuring professional experiences.
• Prepare meeting materials, reports, and presentations; monitor deadlines.
• Coordinate IT, Help Desk, and Facilities requests to maintain smooth operations.

Skills

Executive support

Calendar management

Travel coordination

Communication

Notary awareness

Education

Associates degree in related field

Tools

Outlook

Word

Excel

PowerPoint

AI tools

Job description

Chemung Canal Trust Company in Buffalo, NY is seeking an Executive Administrative Assistant to support the Regional President and senior leadership. You will manage calendars, meetings, travel, and confidential communications while coordinating with internal and external stakeholders.

The role requires strong organizational abilities, discretion, and proficiency with MS Office tools. Notary certification is preferred or obtainable within 2 years; travel within Western NY may be required.