Executive Admin & Scheduling Coordinator

Compass Group USA; Atlanta (GA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Instapay (early wages)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA is seeking an Executive Assistant to support a Company executive in a dynamic setting. You will manage calendars, greet guests, coordinate meetings, and handle correspondence with discretion and professionalism.

The role involves preparing reports, coordinating travel, and maintaining filing systems, contributing to overall efficiency and client satisfaction. Excellent communication and organizational skills are essential.

Responsibilities

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Completes projects by assigning work to clerical staff; following up on results.
• Secures information by completing data base backups.
• Maintains and verifies office supplies inventory.
• Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Job description

Compass Group USA is seeking an Executive Assistant to support a Company executive in a dynamic setting. You will manage calendars, greet guests, coordinate meetings, and handle correspondence with discretion and professionalism.

The role involves preparing reports, coordinating travel, and maintaining filing systems, contributing to overall efficiency and client satisfaction. Excellent communication and organizational skills are essential.