Executive Assistant to COO — Travel & Calendar Pro

Delaware North; Buffalo (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Job summary

Delaware North is hiring a full-time Senior Administrative Assistant to support the Chief Operations Officer at the Global Headquarters in Buffalo, NY. Responsibilities include travel arrangements via Concur, calendar management in Outlook, coordinating meetings, and preparing expense reports.

The role requires at least five years of experience supporting senior leaders and proficiency in Microsoft Office. Strong multitasking and confidentiality are essential.

Qualifications

• Minimum five (5) years of experience in an administrative position supporting senior leaders.
• Intermediate proficiency in Word, PowerPoint and Excel.
• High school diploma or GED required.

Responsibilities

• Complete daily tasks including answering phones and emails, screening callers, and managing documents.
• Provide basic administrative support including coordinating activities and meetings, preparing expense reports, processing invoices, and contacting team members.
• Interact with other Senior Administrative Assistants and Executives to complete tasks.
• Prioritize work to meet deadlines, and assist with special projects.
• Ability to make travel arrangements for multiple leaders.
• Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters.
• Oversee vendor appointments, maintenance, and environmental upkeep for offices.

Skills

Administrative experience

Microsoft Office Suite

Interpersonal skills

Time management

Education

High school diploma or GED

Tools

Concur

Outlook

Job description

Delaware North is hiring a full-time Senior Administrative Assistant to support the Chief Operations Officer at the Global Headquarters in Buffalo, NY. Responsibilities include travel arrangements via Concur, calendar management in Outlook, coordinating meetings, and preparing expense reports.

The role requires at least five years of experience supporting senior leaders and proficiency in Microsoft Office. Strong multitasking and confidentiality are essential.