Executive Assistant: Hospitality-Driven Office & Exec Support

USHG - Home Office; New York (NY); Remote; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Parental leave

Dining discount

Dining credit

Pre-tax commuter benefits

Job summary

USHG Home Office in New York City is seeking an Executive Assistant to support two senior leaders, ensuring smooth day-to-day operations, calendar management, and a welcoming office environment.

This on-site role requires excellent communication, meticulous organization, and a proactive approach to solving problems. You will coordinate with vendors, manage expense reports, and help plan internal meetings and events.

Qualifications

• Associate or bachelor’s degree preferred.
• 2–4 years administrative, office coordination, hospitality, facilities, or customer service experience preferred.
• Excellent verbal and written communication with a professional, service-oriented presence.
• Strong organizational skills with the ability to prioritize, multitask, and follow through in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Teams, and general office technology; ability to learn new systems quickly.
• Ability to work independently, exercise sound judgment, and handle confidential information appropriately.

Responsibilities

• Consistently support a culture of Enlightened Hospitality
• Welcome employees, visitors, candidates, and vendors and ensure a professional, hospitality-focused experience
• Manage daily office operations, including meeting room readiness, supply inventory, mail, deliveries, office equipment, and shared spaces
• Support two senior leaders with calendar & scheduling, coordination and reporting projects with a keen understanding of operational needs
• Manage expense reports for two senior leaders
• Coordinate office communications, calendars, meeting logistics, and room reservations to support team productivity
• Act as a reliable resource for all stakeholders, which allows others to depend on you to "find the yes"
• Partner with building management, facilities teams, IT, security, and external vendors to resolve workplace needs, repairs, and service requests
• Support office activities, including workspace preparation, access coordination, office orientation, and equipment readiness
• Assist with planning and setup for internal meetings, trainings, employee events, leadership visits, and office-wide activities
• Maintain accurate office records, vendor documentation, invoices, contact lists, and administrative files
• Help reinforce office policies, safety procedures, expectations, and a clean, organized workplace environment
• Identify opportunities to improve office routines, administrative processes, and employee experience.

Skills

Communication skills

Organizational skills

MS Office

Hospitality mindset

Education

Associate degree or Bachelor's degree

Tools

Outlook

Teams

Job description

USHG Home Office in New York City is seeking an Executive Assistant to support two senior leaders, ensuring smooth day-to-day operations, calendar management, and a welcoming office environment.

This on-site role requires excellent communication, meticulous organization, and a proactive approach to solving problems. You will coordinate with vendors, manage expense reports, and help plan internal meetings and events.