Executive Assistant — Scheduling & Calendar Mastery

HRS Talent Solutions; Colorado Springs (CO); On-site; USD 41,000 - 49,000; Full time

Job summary

HRS Talent Solutions is seeking an Executive Assistant to support a senior leader with scheduling, calendar management, and careful correspondence. This full-time, in-person role focuses on keeping commitments realistic, preparing meetings, and ensuring timely information flow.

You will review invitations, coordinate rooms, prepare agendas, draft replies from approved information, and track follow-up items.

Qualifications

• Experience supporting a busy office or coordinating schedules.
• Strong writing and calendar habits.
• Discretion with confidential information and communications.

Responsibilities

• Maintain the calendar and identify conflicting or incomplete invitations.
• Prepare meeting agendas or collect materials from colleagues.
• Confirm rooms, participants, and practical details for discussions.
• Draft replies from approved information.
• Track follow-up items after meetings.
• Keep contact information and files organized.
• Flag requests needing leader approval or priority.
• Provide clear updates when a commitment changes.

Skills

Office scheduling

Strong writing

Calendar management

Job description

HRS Talent Solutions is seeking an Executive Assistant to support a senior leader with scheduling, calendar management, and careful correspondence. This full-time, in-person role focuses on keeping commitments realistic, preparing meetings, and ensuring timely information flow.

You will review invitations, coordinate rooms, prepare agendas, draft replies from approved information, and track follow-up items.