Executive Assistant

Harbor National Group; Buffalo (NY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Harbor National Group in Buffalo, NY is seeking a full-time Executive Assistant to manage schedules, coordinate meetings, and handle administrative tasks to ensure smooth operations.

The role involves maintaining the executive’s calendar, arranging travel, handling correspondence, preparing reports, and assisting with financial documents while keeping the office stocked and organized. Strong communication and time management are essential.

Qualifications

• Candidate has a high school diploma or equivalent.
• At least 1 year of administrative experience.
• Proficiency in Microsoft Office Suite and strong written/verbal communication.
• Ability to organize, prioritize tasks and meet deadlines.

Responsibilities

• Manage executive schedules and calendars.
• Coordinate meetings and travel arrangements.
• Handle correspondence and prepare reports.
• Assist with financial documents and budgeting paperwork.
• Maintain office supplies and a well‑organized workspace.

Skills

Organizational skills

Time management

Communication skills

Prioritization

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Harbor National Group, a financial services company in Buffalo, NY, is seeking a full-time Executive Assistant to manage schedules, coordinate meetings, and handle administrative tasks to ensure smooth operations.

The Executive Assistant will manage the executive's calendar, schedule appointments, coordinate travel arrangements, handle correspondence, prepare reports, and assist with financial documents, while maintaining office supplies and ensuring a well-organized workplace.

This role is based in Buffalo, NY, and involves working closely with the executive team to support daily operations and strategic initiatives.

The annual salary for this position ranges from $42,000 to $55,393, with benefits that may include health insurance, retirement plans, and paid time off. The role involves managing daily operations, coordinating with team members, and ensuring tasks are completed efficiently. Employees will use standard office software such as Microsoft Office Suite and may require a bachelor's degree in a related field. The workplace is typically a modern office environment with a collaborative team structure, fostering a productive and supportive work atmosphere. The position requires strong communication skills, attention to detail, and the ability to meet deadlines.

The ideal candidate will have a high school diploma or equivalent, at least one year of experience in an administrative role, strong organizational skills, proficiency in Microsoft Office Suite, excellent communication and time management skills, and the ability to work independently and prioritize tasks.

Managing executive schedules, coordinating meetings, handling administrative tasks, preparing reports, assisting with financial documents, maintaining office suppliesHigh school diploma or equivalent, at least one year of experience in an administrative role, strong organizational skills, proficiency in Microsoft Office Suite, excellent communication and time management skills, ability to work independently and prioritize tasks