Dynamic Administrative Project Coordinator (Remote/Hybrid)

Healthbay Company; Des Moines (IA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Healthbay Company is seeking an Administrative Project Coordinator on a full-time contract basis. The role supports project planning, execution, and administrative efficiency across multiple initiatives, requiring strong multitasking and communication skills in a fast-paced environment.

Responsibilities include coordinating schedules, preparing documents, tracking progress, budgeting support, and onboarding.

Qualifications

• Bachelor’s or associate degree in business, project management, or related field.
• 1–3 years in project coordination or administrative support.
• Proficient with project management tools and Microsoft Office.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and work independently or in a team.
• Ability to meet deadlines and maintain confidentiality.

Responsibilities

• Coordinate project schedules, meetings, and communications among teams and stakeholders.
• Prepare and maintain project documents, reports, and databases.
• Track progress, identify risks or delays, and update milestones.
• Assist managers with budget tracking, procurement, and resource allocation.
• Maintain records of contracts, timelines, and correspondence.
• Draft agendas, notes, and internal communications.
• Facilitate onboarding and training related to projects.
• Perform data entry and general administrative tasks.
• Ensure compliance with project guidelines and policies.
• Analyze workflows and suggest efficiency improvements.

Skills

Multitasking

Communication

Organizational skills

Time management

Attention to detail

Education

Associate or Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Healthbay Company is seeking an Administrative Project Coordinator on a full-time contract basis. The role supports project planning, execution, and administrative efficiency across multiple initiatives, requiring strong multitasking and communication skills in a fast-paced environment.

Responsibilities include coordinating schedules, preparing documents, tracking progress, budgeting support, and onboarding.