Remote Contract Administrative Project Coordinator

Healthbay Company; Santa Ana (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Training programs

Career development opportunities

Mentorship

Job summary

Healthbay Company is seeking an Administrative Project Coordinator on a full-time contract to support project planning and execution across multiple initiatives. You will coordinate schedules and communications, prepare documentation, track progress, and assist with budgeting and procurement.

Flexible remote, hybrid, or onsite work is available. The role requires 1–3 years of related experience, strong organization and communication skills, and the ability to manage multiple priorities in a

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with sharp attention to detail.
• Ability to manage multiple priorities and work effectively both independently and as part of a team.
• Proven ability to meet deadlines and maintain confidential information.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Job description

Healthbay Company is seeking an Administrative Project Coordinator on a full-time contract to support project planning and execution across multiple initiatives. You will coordinate schedules and communications, prepare documentation, track progress, and assist with budgeting and procurement.

Flexible remote, hybrid, or onsite work is available. The role requires 1–3 years of related experience, strong organization and communication skills, and the ability to manage multiple priorities in a