Contract Remote/Hybrid Administrative Project Coordinator

Healthbay Company; Tacoma (WA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible work arrangement

Professional development

Mentorship

Job summary

Healthbay Company is seeking a highly organized Administrative Project Coordinator on a full-time contract to support planning, reporting, and execution across multiple initiatives. You will coordinate schedules, prepare documentation, track progress, assist budget and procurement, and maintain accurate project records.

Work arrangement is flexible: remote, hybrid, or onsite, with a 40-hour week and a salary range of $60,000–$85,000 per year, depending on experience.

Qualifications

• 1–3 years of experience in project coordination or administrative support.
• Strong written and verbal communication abilities.
• Proficient with Microsoft Office Suite and project management tools.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Skills

Project coordination

MS Office

Communication skills

Organizational skills

Education

Associate's or bachelor's in Business/PM

Tools

Project management tools

Job description

Healthbay Company is seeking a highly organized Administrative Project Coordinator on a full-time contract to support planning, reporting, and execution across multiple initiatives. You will coordinate schedules, prepare documentation, track progress, assist budget and procurement, and maintain accurate project records.

Work arrangement is flexible: remote, hybrid, or onsite, with a 40-hour week and a salary range of $60,000–$85,000 per year, depending on experience.