Project Operations Coordinator - Remote/Hybrid

Healthbay Company; Jersey City (NJ); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible remote work

Hybrid work arrangement

Onsite option in Jersey City

Professional growth opportunities

Mentorship and training programs

Job summary

Healthbay Company is seeking an Administrative Project Coordinator to join our team on a full-time contract basis. You will coordinate schedules, prepare documentation, track progress, and support project managers across multiple initiatives.

Ideal candidates have 1–3 years of coordination experience, strong communication, and proficiency with MS Office. The role offers flexible remote, hybrid, or onsite work in Jersey City, NJ, with opportunities for growth and professional development.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Skills

Project coordination

Microsoft Office

Written and verbal communication

Organizational skills

Time management

Team collaboration

Budget tracking

Education

Associate's or bachelor's degree in Business Administration/Project Management

Tools

Microsoft Office Suite

Job description

Healthbay Company is seeking an Administrative Project Coordinator to join our team on a full-time contract basis. You will coordinate schedules, prepare documentation, track progress, and support project managers across multiple initiatives.

Ideal candidates have 1–3 years of coordination experience, strong communication, and proficiency with MS Office. The role offers flexible remote, hybrid, or onsite work in Jersey City, NJ, with opportunities for growth and professional development.