Administrative Project Coordinator — Remote/Hybrid

Healthbay Company; Bakersfield (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible remote/onsite option

Career development opportunities

Mentorship

Training programs

Job summary

Healthbay Company is seeking an Administrative Project Coordinator to support planning and execution of multiple initiatives. This full-time contract role requires organization, multitasking, and effective communication to keep projects on track.

You will coordinate schedules, maintain documentation, and assist with budgets and procurement while ensuring compliance with policies and deadlines. A degree and 1–3 years of related experience are preferred.

Qualifications

• Associate's or bachelor's degree preferred in Business Administration, Project Management, or related discipline.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Skills

Project coordination

Communication

Multitasking

Time management

Education

Associate's or Bachelor's degree in Business Administration or Project Management

Tools

Microsoft Office Suite

Job description

Healthbay Company is seeking an Administrative Project Coordinator to support planning and execution of multiple initiatives. This full-time contract role requires organization, multitasking, and effective communication to keep projects on track.

You will coordinate schedules, maintain documentation, and assist with budgets and procurement while ensuring compliance with policies and deadlines. A degree and 1–3 years of related experience are preferred.