Contract Administrative Project Coordinator | Flexible Remote

Healthbay Company; Madison (WI); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible work arrangements

Job summary

Healthbay Company is seeking an Administrative Project Coordinator on a full-time contract basis to support project planning and execution across multiple initiatives. The role emphasizes organization, multitasking, and clear communication to keep projects on track.

You will coordinate schedules, prepare reports, track milestones, assist with budgets and procurement, and maintain documentation while ensuring policy compliance.

Qualifications

• Degree in business administration, project management, or related field preferred.
• 1–3 years of experience in project coordination, admin support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Skills

Organization

Project coordination

Microsoft Office

Communication

Time management

Team collaboration

Education

Business Admin / PM degree

Tools

Microsoft Office Suite

Job description

Healthbay Company is seeking an Administrative Project Coordinator on a full-time contract basis to support project planning and execution across multiple initiatives. The role emphasizes organization, multitasking, and clear communication to keep projects on track.

You will coordinate schedules, prepare reports, track milestones, assist with budgets and procurement, and maintain documentation while ensuring policy compliance.