Remote-Friendly Administrative Project Coordinator

Healthbay Company; Knoxville (TN); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Training programs

Career development opportunities

Mentorship

Flexible work arrangements

Job summary

Healthbay Company is hiring an Administrative Project Coordinator on a full-time contract basis. You will support project planning and execution while ensuring administrative efficiency across multiple initiatives.

Ideal candidates thrive in a fast-paced environment with strong multitasking and communication skills. Responsibilities include coordinating schedules, maintaining documentation, tracking progress, and assisting with budgets.

Qualifications

• Bachelor's or Associate's degree in a related field.
• 1–3 years of experience in project coordination or admin support.
• Proficient with project management tools and the Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with attention to detail.
• Ability to manage multiple priorities and work independently or in a team.
• Proven ability to meet deadlines and handle confidential information.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update stakeholders on milestones.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members related to projects.
• Perform data entry, research, and admin support tasks as needed.
• Ensure compliance with project guidelines and policies throughout the lifecycle.
• Analyze workflow processes and suggest improvements for efficiency.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Team collaboration

Attention to detail

Education

Bachelor's/Associate degree

Tools

Microsoft Office Suite

Project management tools

Job description

Healthbay Company is hiring an Administrative Project Coordinator on a full-time contract basis. You will support project planning and execution while ensuring administrative efficiency across multiple initiatives.

Ideal candidates thrive in a fast-paced environment with strong multitasking and communication skills. Responsibilities include coordinating schedules, maintaining documentation, tracking progress, and assisting with budgets.