Dynamic Remote Administrative Project Coordinator

Healthbay Company; Irvine (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Healthbay Company is seeking a highly organized Administrative Project Coordinator on a full-time contract basis in a hybrid/onsite capacity. The role supports project planning and execution across multiple initiatives, with emphasis on documentation, scheduling, and stakeholder communication.

The ideal candidate holds a Business Administration/Project Management degree and 1–3 years of coordination experience, proficient with Microsoft Office and project tools.

Qualifications

• Associate’s or bachelor’s degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with sharp attention to detail.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Skills

Project coordination

Communication

Organizational skills

Education

Bachelor’s or Associate degree in Business Administration/Project Management

Tools

Microsoft Office Suite

Project management tools

Job description

Healthbay Company is seeking a highly organized Administrative Project Coordinator on a full-time contract basis in a hybrid/onsite capacity. The role supports project planning and execution across multiple initiatives, with emphasis on documentation, scheduling, and stakeholder communication.

The ideal candidate holds a Business Administration/Project Management degree and 1–3 years of coordination experience, proficient with Microsoft Office and project tools.