C‑Suite Executive Assistant | Strategic Ops & Coordination

Webai; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health plan

401(k) match

Equity options

Wellness stipend

Education support

Function Health subscription

Free parking

Flexible Time Off

Parental leave

Life insurance

Job summary

WebAI is seeking an Executive Assistant to provide high-level administrative and operational support to multiple leaders in a fast-paced startup environment. You will coordinate calendars, travel, and briefing materials, and help manage cross-department projects with discretion and precision.

The role requires organizational excellence, strong communication, and the ability to handle confidential information while supporting strategic initiatives and onboarding new hires.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• 2–5 years of experience providing administrative or operational support in a fast-paced environment.
• Exceptional organizational skills with strong attention to detail.
• Proficiency in Google Workspace and productivity tools such as Slack, Notion, and Zoom.
• Strong written and verbal communication skills.
• Ability to prioritize and handle multiple projects with tight deadlines.
• Professionalism, discretion, and sound judgment in handling confidential matters.
• Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment.

Responsibilities

• Provide administrative and logistical support to the 3 of our C-level executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare briefing materials, agendas, and meeting notes for internal and external meetings.
• Support project management efforts by tracking deliverables, deadlines, and action items across departments.
• Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for clients.
• Maintain organized documentation and records for contracts, correspondence, and other work related materials.
• Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations.
• Coordinate logistics for conferences, events, and external stakeholder engagements.
• Support onboarding and internal communications for new hires joining any of these teams.
• Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times.

Skills

Organization

Calendar management

Communication

Discretion

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

Google Workspace

Slack

Notion

Zoom

Job description

WebAI is seeking an Executive Assistant to provide high-level administrative and operational support to multiple leaders in a fast-paced startup environment. You will coordinate calendars, travel, and briefing materials, and help manage cross-department projects with discretion and precision.

The role requires organizational excellence, strong communication, and the ability to handle confidential information while supporting strategic initiatives and onboarding new hires.