C‑Suite Executive Assistant | Space Tech Strategy Partner

Industrious Ventures; Torrance, Northern (CA, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Northwood Space is seeking an Executive Assistant to C-level executives to ensure smooth operations by providing high-level administrative and strategic support. You will manage schedules, coordinate communications, and facilitate initiatives that align with the company's mission in a fast-paced, high-growth environment.

You will serve as a trusted partner, handling confidential information, preparing meeting materials, and liaising between executives, teams, and external stakeholders to drive

Qualifications

• Minimum 4 years experience as an Executive Assistant or in a similar role supporting C-level executives in a fast-paced environment.
• Strong ability to manage multiple priorities with excellent attention to detail and high level of discretion and professionalism.
• High proficiency in productivity tools (Google Suite, Slack, Notion, etc.).
• Ability to anticipate needs and proactively solve problems.

Responsibilities

• Manage inboxes and communicate on behalf of the executives while staying confidential and professional at all times.
• Manage complex calendars for the CEO, CTO and CRO, ensuring seamless scheduling of meetings, travel, and key engagements.
• Serve as a liaison between executives, internal teams, and external stakeholders, ensuring effective communication and follow-ups.
• Proactively organize and prioritize daily workload.
• Prepare meeting agendas, briefings, and materials to support decision-making and strategic discussions.
• Draft and proofread correspondence, ensuring clarity and professionalism in all communications.

Skills

Calendar management

Inbox management

Executive communication

Discretion

Prioritization

Problem solving

Travel coordination

Tools

Google Suite

Slack

Notion

Job description

Northwood Space is seeking an Executive Assistant to C-level executives to ensure smooth operations by providing high-level administrative and strategic support. You will manage schedules, coordinate communications, and facilitate initiatives that align with the company's mission in a fast-paced, high-growth environment.

You will serve as a trusted partner, handling confidential information, preparing meeting materials, and liaising between executives, teams, and external stakeholders to drive