C-Suite Executive Assistant - Hybrid, Strategic Support

Early Warning Services LLC; San Francisco (CA); Hybrid; USD 114,000 - 139,000; Full time

Benefits offered by this job

Healthcare Coverage

401(k) Plan

Paid Time Off

Parental Leave

Volunteer Day

Job summary

Early Warning Services LLC is seeking an experienced executive assistant to support c-suite leaders. The role focuses on proactive scheduling, travel planning, and high-quality communications, ensuring accurate and efficient operations across the executive team.

The ideal candidate will demonstrate deep business acumen, impeccable discretion, and advanced MS Office skills, with a track record of managing multiple complex projects in a fast-paced corporate environment.

Qualifications

• Associate degree or equivalent required.
• Minimum 7+ years supporting executive leaders at a corporate level.
• Strong written and verbal communication; presentation design.
• Ability to handle highly confidential material with discretion.

Responsibilities

• Manage calendars and coordinate travel for executives.
• Prepare expense reports and internal/external communications.
• Create and format presentations with attention to design and layout.
• Coordinate meetings and prepare materials for leadership committees.
• Interface with executives, leaders, customers, and external stakeholders.

Skills

Executive support

Communication skills

Presentation design

Confidentiality

Organizational skills

Multi-tasking

MS Office

Education

Associate degree

Tools

Zoom

Microsoft Teams

PowerPoint

Outlook

Word

Excel

Job description

Early Warning Services LLC is seeking an experienced executive assistant to support c-suite leaders. The role focuses on proactive scheduling, travel planning, and high-quality communications, ensuring accurate and efficient operations across the executive team.

The ideal candidate will demonstrate deep business acumen, impeccable discretion, and advanced MS Office skills, with a track record of managing multiple complex projects in a fast-paced corporate environment.