Adminstrative Assistant

Alvarez Technology Group, Inc.; Salinas (CA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with matching

Paid time off (14 days)

Job summary

Alvarez Technology Group, Inc. is seeking an Administrative Assistant in Salinas, CA to support daily office operations and provide light bookkeeping using QuickBooks.

The role requires strong administrative skills, proficiency in Microsoft Office 365, and the ability to manage multiple priorities with accuracy and discretion. Training on AI tools and processes will be provided.

Qualifications

• Minimum of 2 years of administrative or office support experience.
• QuickBooks experience is required.
• Strong computer skills; ability to learn new software.
• Proficiency with Outlook, Word, Excel (Office 365).
• Excellent written and verbal communication; discretion with confidential information.
• Ability to multitask and manage multiple projects as directed by management.
• Experience with bookkeeping, accounting support, or financial recordkeeping preferred.
• Experience with AI chatbots and interest in AI for work.

Responsibilities

• Provide general administrative support including scheduling and correspondence management.
• Assist with data entry, document preparation, and office organization.
• Perform light bookkeeping in QuickBooks: AP/AR and expense reimbursements.
• Order and manage office supplies and general office needs.
• Leverage Microsoft Copilot and approved AI tools to improve productivity and document creation.
• Identify opportunities to streamline administrative processes with AI and automation.
• Support management with special projects and other administrative duties.

Skills

QuickBooks

Microsoft Office 365

Attention to detail

Verbal communication

Multitasking

Confidentiality

AI tools interest

Tools

QuickBooks

AI tools

Job description

Position Summary

Alvarez Technology Group is seeking a detail-oriented and organized Administrative Assistant to support daily office operations while providing light bookkeeping assistance. This position requires strong administrative, communication, and organizational skills, along with experience using QuickBooks. The ideal candidate is dependable, professional, and able to manage multiple priorities with accuracy and efficiency.

Key Responsibilities

• Provide general administrative support, including scheduling appointments, and managing correspondence.
• Assist with data entry, document preparation, and office organization.
• Perform light bookkeeping in QuickBooks: Assist with accounts payable and receivable, and general expense reimbursements.
• Order and manage office supplies and coordinate general office needs.
• Leverage Microsoft Copilot and other approved AI tools to improve productivity, assist with document creation, summarize information, draft communications, organize data, and support administrative workflows.
• Identify opportunities to streamline administrative processes through the effective and responsible use of AI-powered tools and automation.
• Support management with special projects and other administrative duties as assigned.

Qualifications

• Minimum of 2 years of administrative or office support experience.
• QuickBooks experience is required.
• Strong computer skills with the ability to learn to use new software applications.
• Proficiency with Microsoft Office 365 applications, including Outlook, Word, and Excel.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to multitask and keep multiple projects on track as directed by management.
• Experience with bookkeeping, accounting support, or financial recordkeeping is preferred.
• Experience with Artificial Intelligence (AI) chatbots desired and an interest in learning more about the use of AI for work is required.

Position Type

Hourly, Non-Exempt, Full Time. $20-$26 hourly DOE. Medical, Dental, Vision, Life Insurance, 401k 4% Matching, 14 days PTO & some holidays. Training available.

Applicants are required to submit to background check. Applicants must also have valid driver's license and proof of auto insurance.