Office Administrative Assistant/Accounting

Alarm Systems; Quincy (IL); On-site; USD 34,000 - 48,000; Full time

Job summary

Alarm Systems in Quincy, IL is seeking an Office Administrative Assistant to join our team and help keep daily operations running smoothly. You will handle data entry, purchasing, shipping, invoicing, and general office tasks, with a focus on accuracy and organization.

This role offers hands-on training, friendly team, and opportunities to grow within a small, supportive company based in Quincy, Illinois. No college degree required; you’ll learn practical office skills and develop a reliable,

Qualifications

• At least 1 year of relevant work experience.
• Basic computer skills including Excel, Word, and efficient typing.
• Detail-oriented and able to follow instructions accurately.
• Organized, dependable, and able to juggle multiple tasks.
• Positive attitude and eagerness to learn.
• Clean background check required.
• Basic accounting knowledge or QuickBooks experience.

Responsibilities

• Accurate Data Entry: Enter part numbers, inventory updates, and other records with attention to detail.
• Accounts Receivable Management: Assist with collections, customer billing and payment processing.
• Invoicing & Billing Assistance: Support accounts payable/receivable with invoice entry and follow-ups.
• General Office Support: Filing, organizing documents, answering phones, maintaining office supplies.
• Cross-Department Collaboration: Work with inventory, service, and sales to keep workflows efficient.

Skills

Data entry

Excel

Word

Typing

Attention to detail

Organization

Tools

QuickBooks

Job description

Position Summary

We’re looking for a reliable, motivated Office Administrative Assistant to become a key part of our everyday operations. This is a great opportunity for someone who enjoys variety, takes pride in organization, and wants to build practical office skills in a supportive environment.

You’ll assist with everything from data entry and purchasing to shipping, invoicing, and general office support. No college degree required — we value a strong work ethic, attention to detail, and a willingness to learn.

What You’ll Do

You’ll be hands‑on in supporting our team and keeping the office running smoothly, including:

• Accurate Data Entry
  Enter part numbers, inventory updates, and other records into systems and spreadsheets with attention to detail.
• Accounts Receivable Management
  Assist with collections, customer billing and payment processing.
• Invoicing & Billing Assistance
  Support accounts payable and receivable with invoice entry, organization, and follow‑ups.
• General Office Support
  Filing, organizing documents, answering phones, maintaining office supplies, and assisting with day‑to‑day tasks.
• Cross‑Department Collaboration
  Work with inventory, service, and sales teams to keep workflows efficient and organized.

What We’re Looking For

• At least 1 year of relevant work experience
• Basic computer skills (Excel, Word, email, efficient typing)
• Detail‑oriented and able to follow instructions accurately
• Organized, dependable, and able to juggle multiple tasks
• Positive attitude and eagerness to learn
• Clean background check required
• Basic accounting knowledge or QuickBooks experience

What We Offer

• Hands‑on training and room to grow
• Friendly, team‑oriented work environment
• Competitive pay and benefits
• Opportunities to gain experience across multiple departments

Schedule

• Monday – Friday | 8:00 AM – 5:00 PM