Quickbooks Assistant

PES; Washington (Washington County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training and development

Relaxed work environment

Job summary

PES is seeking a full-time QuickBooks Assistant to report directly to the President. Responsibilities include preparing weekly staff meetings, entering bills, and managing data entry in QuickBooks.

The ideal candidate will have clear communication skills, a keen attention to detail, and substantial experience with QuickBooks. Additional skills in Excel and Microsoft Office are also required. This position will operate Monday through Friday, 8:30 am to 5:00 pm.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to work Monday to Friday, 8:30 am - 5:00 pm.
• Extensive knowledge of Excel for data management.

Responsibilities

• Prepare weekly staff meetings and keep minutes.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data entry of customer contact information and notes.
• Answer phones, emails, and customer inquiries.
• Maintain office supplies.

Skills

Clear communication

Attention to detail

Data entry skills

QuickBooks experience

Microsoft Office proficiency

Understanding accounting principles

Excel proficiency

Job description

We are currently seeking a full-time QuickBooks Assistant to report to the President of the company.

Benefits

• 401(k) matching
• Paid time off
• Training & development
• Relaxed Environment Highly Respected in Our Industry

Compensation

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in QuickBooks, reconciliation
• Create purchase orders and invoices
• Data entry of customer contact information and notes
• Answer phones, emails, customer inquiries
• Filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft Office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)