Administrative Assistant

JanCarp Cleaning Services; Greenwood Village (CO); Hybrid; USD 35,000 - 50,000; Part time

Job summary

JanCarp Cleaning Services in Greenwood Village is seeking a proactive individual for an office management role. Responsibilities include scheduling, data entry, and managing office communications. Qualified candidates should demonstrate strong organizational skills and have excellent computer proficiency, particularly in Microsoft Office and QuickBooks.

This position starts part-time, with the potential to transition into full-time. Applicants must be willing to pass a background check and drug screening. A college degree is preferred but not mandatory.

Qualifications

• Strong attention to detail and good time management skills.
• Proactive attitude with the ability to take initiative.
• Experience dealing with invoicing and payroll functions.

Responsibilities

• Manage phone communications and schedules with the office staff.
• Organize HR documents and handle data entry tasks.
• Respond to office emails promptly and manage spreadsheets.

Skills

Strong organizational skills

Excellent computer skills

Strong oral and written communication skills

Good customer service

Experience with AP/AR practices

Knowledge of QuickBooks

Ability to learn new software

Education

College degree preferred

Job description

Job Description

• Phone management
• Scheduling and maintaining communication with office staff
• Filing and organization HR documents
• Triaging general office emails and giving prompt responses or forwarding to appropriate person
• Developing and updating relevant spreadsheets for data collected
• Data entry into software, invoicing and billing, assisting with payroll functions

Applicant must be able to pass a background check and a drug screen.

Qualifications

• Strong organizational skills and attention to detail
• Good time management skills
• Excellent computer skills including advanced knowledge of Windows and Microsoft Office applications (Word, Excel, Publisher, Outlook)
• Strong oral and written communication skills
• Good customer service/positive attitude
• Proactive with ability to take initiative
• Good knowledge of QuickBooks
• Willing and able to learn, adapt to and use new software such as Service Auto Pilot
• Experience with AP/AR practices; dealing with invoicing, billing, etc.
• Knowledge and experience with payroll functions
• Any accounting experience is a plus
• College degree preferred
• Start part‑time and grow into full‑time; applicant must have ability to work full‑time

Additional Information

All your information will be kept confidential according to EEO guidelines.