Executive Assistant

PES; Pittsburgh (Allegheny County); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training & development

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA after 1 year

Job summary

PES in Pittsburgh, PA, is seeking a full-time administrative assistant. The role involves managing communications, processing financial transactions, and maintaining organization within the office.

We seek candidates with 5+ years of experience in administration, attention to detail, and proficiency in QuickBooks and Excel. The position offers a vibrant work environment with comprehensive benefits including paid time off and 401(k) matching.

Qualifications

• 5+ years administrative experience preferred.
• Ability to communicate clearly and professionally.
• Extensive knowledge of Excel to manage data.

Responsibilities

• Prepare weekly staff meeting and keep minutes.
• Process check runs and enter bills in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information.
• Answer phones and respond to customer inquiries.
• Maintain office supplies and manage filing.

Skills

Communication skills

Detail oriented

Data entry skills

Organizational ability

Microsoft Office skills

QuickBooks experience

Team collaboration

Job description

Benefits

• 401(k) matching
• Paid time off
• Training & development
• Relaxed Environment Highly Respected in Our Industry

Compensation

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks, Reconciliation
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, E-mails, Customer inquiries
• Filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)

Keywords: admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant